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About Us

Location

Ground floor of the James A. Cannavino Library, room 134.

Hours

Monday through Friday, 9:00 a.m. - 5:00 p.m.

Summer hours (mid-May through mid-August): Monday through Thursday, 9:00 a.m. - 5:00 p.m., Friday, 9:00 a.m. - 3:30 p.m.

Please make an appointment in advance.

Staff

John Ansley, PhD
Director, Archives and Special Collections
845-575-5217
john.ansley@marist.edu

Ann Sandri
Library Assistant
845-575-5215
ann.sandri@marist.edu

Reading Room
845-575-3364
library.archives@marist.edu

Mailing Address

Marist College
Archives and Special Collections
James A. Cannavino Library, LB 134
3399 North Road
Poughkeepsie, NY 12601

Mission Statement

The Archives and Special Collections, located in the James A. Cannavino Library, holds research and primary resource materials. The strength and focus of our collections are in areas that reflect and support the teaching and research needs of students, faculty, staff, and researchers in the Marist Community.

Research Requirements and Methods

It is necessary to make an appointment to use the Archives and Special Collections. Unlike the main part of the library, the services of this department are available by special arrangement, rather than on a walk-in basis. In order to provide access and assistance, and to meet institutional requirements for the security of our rare and unique collections, research projects must be scheduled in advance. Persons interested in the collections held at Marist College should call or write ahead, as far in advance as possible, to discuss their research project with a staff member and to arrange times for access and assistance that are mutually agreeable. This allows both materials to be readied in advance, providing researchers with as much time as possible with the collections.

It is Archives and Special Collections policy that no food, drink, tobacco, or other potentially harmful substance or object may be brought into the special collections or archives areas. To minimize handling of rare material and to make the most efficient use of staff resources, access to the College Archives and Special Collections is granted only to persons directly engaged in research.

Researchers must complete a use agreement form to request materials for research purposes or for publication.

Research Guidelines

Prior to arranging access to original material, researchers should have studied all appropriate secondary sources. A fundamental and necessary working assumption of all primary inquiry is that those who undertake it will have completed a thorough study of their subject in books, periodicals, and other publications before approaching original documents.

Researchers should plan to work slowly and carefully when dealing with unique and/or fragile material. Haste has no place in archival research! Items should be replaced in original order and condition. Use only a soft graphite pencil for taking notes and materials may not be photographed without permission from a staff member.

Keep a record of all material consulted. Some collections are large and their contents can be uniform in appearance. In the course of research over several days, it is easy to forget which specific files have been searched. Good research notes help to avoid duplication of effort.

Please consult a staff member about any restrictions that may be associated with a collection. Access may depend upon agreement in advance, to honor specific conditions. Many manuscripts are not in the public domain and researchers are individually responsible to address any copyright issues.

The Archives and Special Collections Department considers requests for limited reproduction of material when such duplication can be done without damaging materials and when duplication does not violate donor agreements or copyright. Copies are made for research and reference only.

It is the responsibility of the researcher to determine any copyright restrictions on photocopying that may pertain to the materials you are using. As photocopying is potentially damaging to some kinds of materials, all items will be examined before a photocopy is made by a staff member.

Permission to publish materials held in the Marist College Archives and Special Collections must be requested in writing. Broadcast, public display, or any use on a website also requires permission. A Use Agreement form may be submitted online. Most manuscripts, sound recordings, photographs and moving image materials housed in the College Archives and Special Collections are protected under copyright law (Title 17, U.S.C.). http://www.loc.gov/copyright/title17/

For items in the Special Collections: From T.E. Lawrence to Lowell Thomas, 17 November 1919, Series 1, Box 4, Folder 98, in the Lowell Thomas Collection, Archives and Special Collections, James A. Cannavino Library, Marist College.

For items in College Archives: From the Faculty Committees: Faculty Policy Committee, Series 1, Minutes, 1967-68, College Archives, James A. Cannavino Library, Marist College.

In accordance with the mission statement of Marist College the Archives and Special Collections serves the College and local community by collecting, preserving, providing access to, and interpreting research and primary resource material that reflect and support the teaching and research needs of the students, faculty, staff, and researchers in the Marist Community.

The Marist College Archives and Special Collections considers collections consisting of primary documentation which support the College curriculum. Collections are chosen with attention, first, to instructional and research interests of the College and, second, to the special contributions the Marist College Archives and Special Collections can make to the broader scholarly community.

The Archives and Special Collections chooses its target collecting areas with an awareness of collecting activities of other U.S. repositories, especially those in New York State. In making acquisitions, the Archives and Special Collections generally seeks to avoid dividing collections among institutions. When offered donations of materials beyond the scope of its primary collecting areas, the Archives and Special Collections may refer donors to more appropriate institutions.

The Archives and Special Collections places no overall geographical, linguistic, or chronological limitations on the scope of materials to be collected. Collecting policies will be developed for individual subject areas to delineate such collecting restrictions. No particular formats are excluded, although the Archives and Special Collections does not seek to acquire objects better suited for museum collections. Such memorabilia may, however, be accepted as part of larger collections, if useful for instructional or exhibition purposes.

For guidance regarding donating your personal papers or organizational records to the Marist College Archives and Special Collections, please visit the following websites produced by the Society of American Archivists and read Marist’s Deed of Gift Agreement form:

Hours

Monday through Friday, 9:00 a.m. - 5:00 p.m. (closed noon to 1:00 p.m.)

Summer hours: Monday through Thursday, 9:00 a.m. - 5:00 p.m., Friday, 9:00 a.m. – 3:30 p.m. (closed noon to 1:00 p.m.)

Please make an appointment in advance.

Mailing Address

Marist College

Archives and Special Collections

James A. Cannavino Library, LB 134

3399 North Road

Poughkeepsie, NY 12601

Directions

For directions to campus and parking instructions, please go to the How to get to Marist page.

Travel by Train

The Metro North Commuter Rail has hourly service from Grand Central Terminal to Poughkeepsie. There is also less-frequent service via Amtrak from Penn Station.

Travel by Air

Stewart International Airport in Newburgh, NY is approximately 26 miles from the Marist campus. Other area airports include:

  • Albany International Airport
  • Laguardia Airport
  • Newark Liberty International Airport
  • John F. Kennedy International Airport

Taxi Service, car rental
  • A-1 Transportation Taxi Service - 845-473-7600
  • Enterprise Car Rental - 845-485-2222
Local hotels/motels
  • Poughkeepsie Grand Hotel (1.4 miles from campus)
  • Courtyard by Marriott Poughkeepsie (4.2 miles from campus)
  • Roosevelt Inn (4.6 miles from campus)
  • Hampton Inn (5.1 miles from campus)