About Us

Monday through Friday, 9:00 a.m. - 5:00 p.m.

Summer hours (mid-May through mid-August): Monday through Thursday, 9:00 a.m. - 5:00 p.m., Friday, 9:00 a.m. - 3:30 p.m.

Please make an appointment in advance.

Requests from researchers to copy Archives and Special Collections material constitute an agreement that you will not reproduce, transfer, distribute, broadcast, publicly display, offer for sale, or otherwise use or publish any material subject to copyright, or a portion thereof, in excess of permission of the copyright holder.

Please note that while the Marist College Archives and Special Collections owns the materials in our collections, we may not own the copyright to these materials, except where it has been explicitly transferred to the Archives and Special Collections. You, the researcher, are solely responsible for determining the copyright status of materials and obtaining permission to use material from the copyright holder. The Marist College Archives and Special Collections cannot provide permission to publish or distribute materials when Marist College is not the copyright holder.

We reserve the right to limit the number of copies made to protect rare and valuable items due to preservation concerns, and to deny a request because of copyright regulations, privacy rights, donor-imposed regulations, or other rights-related issues.

The copyright law of the United States (Title 17 United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a researcher uses a reproduction for purposes in excess of “fair use,” that researcher may be liable for copyright infringement.

To request reproductions of items in our collections, please contact us by email (library.archives@marist.edu) or in person.

We appreciate receiving a copy of any published work that features our material.

Privacy and Publicity Rights

You are solely responsible for addressing issues of privacy and publicity rights relating to your use of our materials. The rights of privacy and publicity are distinct from copyright. Although fair use is a defense to copyright infringement, it is not a defense to violating privacy or publicity rights.

An individual depicted in a reproduction has privacy rights as outlined in Title 45 CFR 46 (Protection of Human Subjects). The Archives and Special Collections reserves the right to require a release from individuals whose privacy may be violated by the reproduction of this image or materials.

The right of publicity is a person’s right to control, and profit from, the use of his or her name, image, and likeness. This means that any use of a person’s name, image, or likeness for commercial gain is not permitted without his or her consent. Rights of publicity are governed by state laws.

The Marist College Archives and Special Collections (hereafter, Archives and Special Collections) provides copies of materials to facilitate private study, scholarship, or research. We welcome you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law.

The Archives and Special Collections will not do research concerning the existence and/or whereabouts of rights holders. To the extent that we provide available information, the Archives and Special Collections, James A. Cannavino Library, and Marist College does not warranty the accuracy of such information and shall not be responsible for any inaccurate information. The Archives and Special Collections will not facilitate or execute requests for permission.

The Society of American Archivists provides further guidance about using copyrighted and unpublished materials. The U.S. Copyright Office provides information about How to Investigate the Copyright Status of a Work. When you cannot identify or locate the current copyright owner of a copyrighted work, the copyrighted material is sometimes called an “orphan work.” Columbia University Libraries and the Society of American Archivists also provide advice about documenting searches for copyright owners and using orphan works.

When you use material, you must properly acknowledge or cite the Marist College Archives and Special Collections as the source of the material. The credit line should read: Marist College Archives and Special Collections, Poughkeepsie, NY, USA.

You must not use the name of the Archives and Special Collections, the James A. Cannavino Library, or Marist College in any manner which creates any false association between you and the image, materials, the Archives and Special Collections, the James A. Cannavino Library, or Marist College, or that incorrectly implies any sponsorship or endorsement by the Archives and Special Collections, the James A. Cannavino Library, or Marist College, or any third-party rights holder.

If you have any more information about an item you’ve seen on our website or if you are the copyright owner and believe our website has not properly attributed your work to you or has used it without permission, we want to hear from you. Please contact library.archives@marist.edu with your contact information and a link to the relevant content.

Reproduction Disclaimer

In receiving a reproduction from our holdings, you assume all responsibility for infringement of copyright or other rights in your use of the material. You must agree to defend, indemnify, and hold harmless the Archives and Special Collections, James A. Cannavino Library, and Marist College and its Regents, officers, agents and employees, from and against any and all liabilities, losses, demand, penalties, costs, expenses, attorneys’ fees, lawsuits, fines, judgments, or causes of actions, including but not limited to claims relating to infringement of copyright, trademark, invasion of rights of privacy or publicity, or libel that arise either directly or indirectly from any use by the requestor of the images and/or materials provided by the Archives and Special Collections, James A. Cannavino Library, Marist College, or its employees, Regents, or agents.

Below are general guidelines for citing archival materials in Chicago style format. Please refer to the following Marist Library website for detailed citation guidelines: https://libguides.marist.edu/citation.

Notes

General Format

1. Title or description of item, Date (day, month, year), Collection number or identifier, Box number, folder number, Collection Name, Name of Repository, Location of Repository. URL if applicable.

In a note, the title of the item should be cited first and quotation marks are only used for specific titles. If they are part of the heading appearing on the manuscript, they can be capitalized, but if used only as descriptors, they can be lowercase.

Shortened Notes

Subsequent citations for the same document, or if using other documents from the same collection, may be shortened. The shortened form is added in brackets at the end of the first citation.

First Citation

Typescript of unpublished article “Red Tide” by Lowell Thomas, n.d., LTP.1580.005, box 1580, folder 5, Lowell Thomas Papers, Archives and Special Collections, Marist College, Poughkeepsie, NY (hereafter cited as Typescript, Lowell Thomas Papers).

Subsequent Citation

Typescript, Lowell Thomas Papers.

Bibliography

General Format

Last Name, First Name of author. Name of Collection. Name of Repository, Location of Repository.

In a bibliography, references should be listed alphabetically and begin either with the name of the collection or the last name of the author.

If only using one item from a collection, you may include the title or a description of the item in the bibliography.

Example: Thomas, Lowell. Typescript of unpublished article “Red Tide”, n.d., Lowell Thomas Papers. Archives and Special Collections, Marist College, Poughkeepsie, NY.

In accordance with the mission statement of Marist College the Archives and Special Collections serves the College and local community by collecting, preserving, providing access to, and interpreting research and primary resource material that reflect and support the teaching and research needs of the students, faculty, staff, and researchers in the Marist Community.

The Marist College Archives and Special Collections considers collections consisting of primary documentation which support the College curriculum. Collections are chosen with attention, first, to instructional and research interests of the College and, second, to the special contributions the Marist College Archives and Special Collections can make to the broader scholarly community.

The Archives and Special Collections chooses its target collecting areas with an awareness of collecting activities of other U.S. repositories, especially those in New York State. In making acquisitions, the Archives and Special Collections generally seeks to avoid dividing collections among institutions. When offered donations of materials beyond the scope of its primary collecting areas, the Archives and Special Collections may refer donors to more appropriate institutions.

The Archives and Special Collections places no overall geographical, linguistic, or chronological limitations on the scope of materials to be collected. Collecting policies will be developed for individual subject areas to delineate such collecting restrictions. No particular formats are excluded, although the Archives and Special Collections does not seek to acquire objects better suited for museum collections. Such memorabilia may, however, be accepted as part of larger collections, if useful for instructional or exhibition purposes.

For guidance regarding donating your personal papers or organizational records to the Marist College Archives and Special Collections, please visit the following websites produced by the Society of American Archivists and read Marist’s Deed of Gift Agreement form:

• Personal Papers
• Organizational Records